A 24-point pass-through for checking a running-account bill before it is put up for payment. Print one copy per bill with the button below or Ctrl + P — the site header and buttons drop out of the printout automatically.
| No. | Point of check | ✔ | Remarks |
|---|---|---|---|
| A — Measurements & Measurement Book | |||
| 1 | Measurements recorded in the MB, dated and signed by the recording JE, and test-checked by the AE to the prescribed percentage. | ||
| 2 | Contractor's signature obtained in the MB accepting the measurements. | ||
| 3 | Up-to-date quantities in the bill agree with the MB; quantity since the previous bill correctly derived (this bill minus previous bill). | ||
| 4 | Deductions (openings, voids, deduct items) accounted for; no measurement entered twice across bills. | ||
| 5 | Hidden work (foundations, reinforcement, work since covered) supported by measurements taken before covering. | ||
| B — Agreement & rates | |||
| 6 | Item descriptions, units and rates in the bill tally with the agreement schedule; premium/rebate (percentage above/below) applied exactly as tendered and not applied twice. | ||
| 7 | Quantities beyond deviation limits paid at the sanctioned deviated rates, not silently at agreement rates. | ||
| 8 | Extra and substituted items supported by sanctioned analysis of rates within the accepting authority's financial powers. | ||
| 9 | Part-rate payments (incomplete items) clearly marked, with the withheld portion identified for release in a later bill. | ||
| 10 | Time extension position verified; compensation for delay, if leviable, considered before payment. | ||
| C — Recoveries & advances | |||
| 11 | Security deposit deducted at the prescribed rate on the gross work done since the previous bill. | ||
| 12 | Cost of departmental materials issued to the contractor recovered at the issue rates in the agreement. | ||
| 13 | Secured advance on materials at site within the permissible percentage, supported by an indenture, and earlier secured advance recovered as the material is consumed. | ||
| 14 | Mobilisation/machinery advance instalments and interest, where applicable, recovered on schedule. | ||
| 15 | Statutory deductions (income tax, GST as applicable, labour cess) worked out on the correct base and shown in the memorandum of payment. | ||
| 16 | Other recoveries — hire charges of departmental machinery, water/electricity, penalties — brought forward and deducted. | ||
| D — Statements & annexures | |||
| 17 | Deviation statement enclosed where quantities deviate, with reasons recorded and sanction obtained where limits are crossed. | ||
| 18 | Material consumption statement compares theoretical consumption with issues; excess/short consumption explained and recovery made where due. | ||
| 19 | Escalation claim, if admissible under the contract, computed for the correct period with the notified indices and supported by its worksheet. | ||
| 20 | Memorandum of payment arithmetic checked: gross value, recoveries, net payable and figure in words all agree. | ||
| E — Final bill only | |||
| 21 | Work physically complete; completion certificate recorded and defect rectifications, if any, carried out. | ||
| 22 | All outstanding advances (secured, mobilisation) fully recovered; balance departmental materials returned or their cost recovered. | ||
| 23 | Final quantities reconciled with the MB for the whole work; "no further claim" acceptance obtained from the contractor. | ||
| 24 | Release of security deposit / performance guarantee noted for action only after the defects-liability period as per the agreement. | ||